Free Capability Statement Generator

A capability statement is a one- to two-page document that summarizes your company's qualifications for government contracting. It functions like a business card combined with a resume — it tells contracting officers, prime contractors, and agency small business offices who you are, what you do, your certifications, NAICS codes, and past performance. Every serious government contractor needs one.

Contracting officers and prime contractors request capability statements at agency matchmaking events, when pre-qualifying subcontractors, and when evaluating sources before releasing an RFP. Without one, you cannot compete. The SBA, PTAC counselors, and most federal agency small business offices will ask for your capability statement before scheduling any meeting.

A strong capability statement includes: (1) Company data — UEI number, CAGE code, NAICS codes, set-aside certifications. (2) Core competencies — specific service or product lines, not generic descriptions. (3) Differentiators — what makes you better or different than competitors. (4) Past performance — agencies you have worked with, contract numbers, dollar values if possible. (5) Contact information — a named person, not a generic inbox. Every field in this generator maps directly to what contracting officers look for.

Update your capability statement whenever you win a new contract, earn a new certification, add a contract vehicle, or change your core service offerings. Most active contractors update quarterly. At minimum, review it annually. Outdated capability statements with expired certifications or old CAGE codes are a red flag to contracting officers.

Yes. When approaching prime contractors about teaming, your capability statement is the first document they will ask for. Primes use it to evaluate your NAICS alignment, clearance level, past performance with the target agency, and whether your certifications complement theirs. A clean, professional capability statement with accurate data dramatically improves your chances of securing a teaming agreement.